Studio Policy Contract

Digital files and other printed products are purchased separately from the session fee. There are no digital files included with the session fee.

A non-refundable deposit of 50% is due at the time of booking and the balance is due the day of your session.

Optional add-ons to your session are: location fee $100+, sibling/family add-on $100, weekend fee $100, fresh flowers fee $50+, extended family fee $100 per additional family, additional sets $100. 

There is a $1,000 minimum purchase in addition to the session fee required with all of our regular sessions. The session fee does not count toward the purchase minimum.  Please note that our average client spends between $2,000 - $4,000 per session.

For schedule changes within 24 hours, a $50 weekday/$100 weekend re-scheduling fee will be charged. This fee is incurred for photo shoots as well as ordering appointments.

If a session is re-scheduled to 30 days or later than your original date, you will be subject to the pricing current with your new session date. Our prices do go up regularly.

Any un-used sessions of the Baby Basics or Milestones Packages  expire when the baby is 14 months of age.

Your ordering appointment will take place at our studio at least two weeks after your photo session. We do not do online viewings or pre-purchase sales. Additional rush fees apply if you need your photos or products sooner. If an order is not placed within 30 days from your ordering appointment, we will charge the card we have on file for the Al La Carte “All Digital” package and send you your images.

The words “All Digital” means all of the edited images from one session. Digital files are purchased per photo session, even when  the session fee is bundled together as in the Baby Basics package.  We do not give RAW or un-edited images. In order to maintain the high quality standards of our reputation, only re-touched, edited print ready images are given to clients.

Your digital files will be deleted 30 days after your ordering appointment, so please place any orders before then.

Our retouching turnaround for digital files is at least two weeks. Rush fees apply to receive your images sooner.

All photographers retain the copyright on their images and you may never sell or reproduce the digital files without The Pod Photography’s permission.

We post client images on our website, Facebook, Instagram and blog as well as film behind the scenes video footage. By agreeing to these policies, you consent that imagery taken of you or your family may be used for our promotional, educational and advertising materials.

Please do not ask us to take a headshot for your professional use in the middle of your session. We are happy to schedule you a designated headshot session on a different day for an additional fee.

Due to the custom nature of each portrait session and product, all sales are final.

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